General rules of archiving

Registered users of the SZTE Repository of Publications can upload their published works (studies, articles, monographs, creations etc.) in PDF format, provided these are already recorded in MTMT.

To register at the repository, users need an e-mail address belonging to the University of Szeged. (University e-mail addresses can be required through the Help Desk service of the Computer Centre. http://www.u-szeged.hu/cc/help)

The intention of the SZTE Repository of Publications is to make the full text of publications created as a result of scientific and artistic activities at the University available for the widest possible academic audience. Depositing works at the repository secures their long term archiving, and can also increase their viewability and number of citations. This latter is also due to the fact that uploaded documents are indexed by general search engines (e.g. Google, Google Scholar) and professional databases (e.g. BASE, MTA OAI).

Documents deposited at the Repository are normally processed in 5 workdays. Items uploaded as a requirement of certain projects or scholarships are an exception and may take longer, and the high number of these may also increase normal procession time with a few workdays.

Details and rules of uploading data

Ways to upload data

  1. With the Repository button of MTMT (PREFERRED!)
    After clicking the button, the SZTE Repository of Publications can only be selected from the list, if there is the minimum of one institutional assignment to the University of Szeged within the MTMT record.
  1. Logged into the SZTE Repository of Publication

Access levels

  1. Open – visible to anyone
  2. Restricted - visible to registered users only. Only registered University citizens can get access to the document, after they log into the repository.
  3. Closed: visible to repository staff only. (A few librarians at the Klebelsberg Library of the University of Szeged, who signed a confidentiality agreement)

Publication related concepts

Versions

in press publication (e.g. ’ePub a head of print’ in PubMed)

 

If the published version cannot be publicly archived (open), the user may want to deposit the postprint version as well. The contents of the postprint is identical to that of the published article, only the format (page setting) may differ, and publishers are usually less strict about granting access to postprint documents.

The repository accepts the preprint version of published documents only if the publisher’s archiving policy does not allow other versions. In this case, following the practice of publishers, the exact publication data of the document have to be indicated on the preprint version.

With the use of the SZTE Repository of Publications users accept the rules described below.

  1. The SZTE Repository of Publications does not accept

  1. Setting access levels

Journal paper

Concerning journal papers, the basic source of information about publisher copyright policies and self-archiving is the Sherpa Romeo database.

Librarians processing the uploaded documents also use this database; in certain cases they also check the webpage of the journal for its archiving policy.

The access level set by the user is accepted by default, but in the below listed cases it is changed by the administrator of the repository:

 

Book, part of book

The access level set by the user is accepted by default, but books and parts of books that are publicly accessible from the publisher’s webpage are also set to Open - visible for anyone in the repository

In accordance with the institutional archiving policy, it is desirable to set the ’most open’ access level, possibly depositing a postprint version for this reason.

  1. Depositing requirements